Director Of Finance & Administration

Church Administrator Job Description


The Church Administrator supports ministry by ensuring that the support infrastructure of the church is running smoothly.


Financial and Legal

  • Receive, count, enter, deposit, and reconcile weekly and monthly tithes and offerings received via weekend services, mail, online (Tithely, Canada Helps, e-transfer), pre-authorized debit, stock transfer, etc.
  • Keep statistics and prepare reports on giving updating the Lead Pastor and Overseers on a regular basis. Prepare annual donation receipts.
  • Receive, review, obtain authorizations, record, and pay bills and other expenses for the Church and Daycare.
  • Plan for upcoming expenses and manage cash flow as required to meet the operational needs of the Church and Daycare.
  • Manage payroll for Church staff and Daycare.
  • Establish and manage bank accounts for the Church and Daycare
  • Produce monthly financial reports for the Lead Pastor and Overseers
  • Assist the Lead Pastor in developing an annual operating and capital budget
  • Prepare materials for the board Finance Committee as required
  • Prepare materials for and liaison with QCCC
  • Prepare year-end accounting entries, year-end working papers and liaison with external auditor
  • Ensure required government filings are completed and filed within required timeframes (e.g., Releve 1’s, Charity Information Return (T3010), Registraire des entreprises, Corporations Canada, etc. )
  • Oversees and manages all contract management for all service providers

Facility Management

  • Oversees cleaning, maintenance, and security of church facility
  • Develops policies for facility use (Obtains approval from Lead Pastor and Overseers)
  • Manages church schedule of events and related communication/coordination with volunteers
  • Evaluates and manage insurance needs for the church (Obtains approval from Lead Pastor and Overseers)

AdministrativeCoordination of Volunteers related to your areas of management.

  • Manages outsourced contracts such as IT/Social Media support for the church
  • Oversight of Human Resources and will help develops policies and handbooks to support ministry activities. (Obtains approval from Lead Pastor and Overseers)
  • Maintain Police checks for volunteers working with Minors and all necessary certifications.
  • Provides support for Lead Pastor at monthly board meetings to provide information, prepare reports, and answer questions
  • Other administrative duties as required


  • 3 – 5 years experience in accounting/finance, preferably in a church or ministry environment
  • Excellent computer literacy including good working knowledge of Quickbooks, Microsoft Office (including Excel), church database management, etc.
  • Excellent written communication, interpersonal, and organizational skills
  • Ability to keep sensitive information confidential

Expected start date: 2021-05-01

Job Type: Full-time, Permanent

All CV’s will be reviewed by the Lead Pastor & Overseers Board